College & Clock Hour Credits FAQ

CERTIFICATED SALARY PLACEMENT CONTINUING EDUCATION INFORMATION
During the course of your employment with the Anacortes School District, it is important that your college credit totals remain up-to-date. As additional college credits are earned, employees should submit official, sealed transcripts. Credits are accepted only from accredited institutions.

An official clock hour transcript or copies of in-service registration forms will be accepted for out-of-district clock hour credits earned through state-approved clock hour providers. Anacortes School District clock hour documents will be provided to Human Resources by the Teaching and Learning Department.


DEADLINE

All credits for certificated salary lane change must be completed by October 1. All associated documentation must be received by the Human Resources Department by the last working day in October.


DOCUMENTATION OF ACADEMIC CREDITS

Academic credits are primarily those credits earned from a regionally accredited institution that was earned AFTER the date of your BA degree. If you have more than one BA degree, credits are counted AFTER the date of the first BA degree. Again, all credits must be recorded from an official sealed transcript. Therefore, it is imperative that you submit your official sealed transcripts as soon as possible. As with the degree, if your credits are from a foreign institution, they must be evaluated using the process as defined previously. 

 ‚ÄčBy state law, we convert all credits to quarter hours for the purpose of recording and determining your schedule placement. Shown below are the standard conversions:

Credit Type

Conversion to Quarter Hours

Quarter

1.0 Quarter = 1.0 Quarter Hour Credits

Semester

1.0 Semester = 1.5 Quarter Hour Credits

Units

Some institutions record in units. The transcript will identify that conversion. For example, some institutions are 1.0 Unit = 5 Quarter Hour Credits and some are 1.0 Unit = 6 Quarter Hour Credits.

Clock Hours

10.0 Clock Hours = 1.0 Quarter Hour Credits. *Clock hours are NOT academic credits. See the Clock Hour information below.

In addition to being earned after the BA earned to date, and the requirement to be from a regionally accredited institution, there are a few more rules about academic credits that are important for you to know.

  1. Courses must be 100 level or above.
  2. Courses must be applicable to an academic degree program. At times courses are recorded on an official transcript and appear to be an “academic credit” but they are not because the transcript indicates they are not transferable to a degree program. Typically, these are easy to identify by the course number being something other than the standard 100, 200, 300, 400, 500 or 600, such as EdX2011 or WkP X946.  We identify these by examining the information on the transcript and/or contacting the Registrar’s Office at the college/university. In the event the course does not meet the “transfer” standard, if the course was completed after 8/31/1987, we can convert that course to clock hours and use it for your salary placement, as long as all other requirements are met.
  3. Courses must meet one of seven (7) possible criteria. Washington State has identified specific course criteria. Each course must meet one of the following criteria. We review your courses to make this decision.  If a course does not meet one of the criteria, the Compensation 
  4. Department will notify you so that you may appeal the decision and/or provide additional information. The current criteria are:


DOCUMENTATION OF IN-SERVICE CREDITS
In-Service Credits fall into three (3) categories:

  1. Clock Hours
  2. Non-Transfer Credits (Academic Credits that do not meet the academic credit requirements)
  3. Continuing Education Units (CEU) – only for certain ESA staff
  4. Non-Degree Credits (for CTE Staff only)


CLOCK HOURS

Clock hours are typically professional development training activities. Only those clock hours that are offered and documented from an approved Washington State clock hour provider can be used toward your schedule placement.  Here are some other important rules about clock hours:

  1. A list of approved clock hour providers can be found on the website of the Office of Superintendent of Public Instruction (OSPI).  A list is provided for each year.  That website is: http://www.k12.wa.us/certification/clockhours.aspx
  2. Clock hours were initiated on September 1, 1987, so only clock hours completed on or after that date are allowed.
  3. Clock hours must be a minimum of three (3) hours.
  4. Clock hours must also meet one of the seven (7) course criteria as noted previously.
  5. Every ten (10) clock hours converts to one (1.0) quarter hour. 


CUT-OFF DATES

Consistent with the requirements of the CBA, the following dates are important for you to know:

  1. Certificated personnel successfully completing courses that are approved by the Office of Superintendent of Public Instruction for placement on the state salary schedule (state allocation model/leap schedule) will receive approval for placement on the salary schedule for courses completed prior to September 1 of the contract year and documented by official transcript no later than December 1 of the contract year.
  2. 100 level courses that are accepted by the State for placement on the State allocation model will be approved for placement on the salary schedule.
  3. Transcripts are required for verification of credits earned.  It is the employee's responsibility to provide the District administrative office with the information and documentation required for salary schedule advancement.
    1. Employees will be granted credit for placement on the salary schedule for the current contract year provided the employee submits transcripts or other proof of credits earned to the District administration office prior to October 1, or the last working day of September if October 1 is a non-working day, with an official transcript required not later than December 1.  However, if the employee does not provide the District with an official college transcript by December 1 of the current contract year, the employee will not receive the incremental increase for the contract year.  Exceptions shall be granted if the cause for additional delay is not the fault of the employee and provided the employee has requested an official transcript by November 1st of the new school year
  4. The District will accept clock hour and in-service credits for placement on the District salary schedule that are acceptable for placement by O.S.P.I.


MAILING ADDRESS

You may mail your completed documentation to:
Anacortes School District, Human Resources
2200 M Ave
Anacortes, WA 98221

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