Facilities Use and Rental

Facility Use Update 
October 2021 

We take great pride in our district facilities, and enjoy the many partnerships we have with our community in allowing use of these facilities to outside groups and agencies. 

Unfortunately, due to the current pandemic, we need to limit facility rental by outside groups for the foreseeable future. Our current priority is keeping students and staff in our buildings during the school day. Staff schedules have been shifted to support in-person learning for our students, and therefore, causing an impact to our ability to rent and staff our facilities in non-school hours. 

We know that offering exercise and activities is also vital to our students. We will continue to make adjustments to these limitations as we are able. 

Currently, we are reviewing all requests for facility rental on a case-by-case basis. Priority will be given in the following manner:

1: School District and/ or School Affiliated Nonprofit Groups
2: Nonprofit groups that support youth and/or ASD mission 
3: Nonprofit groups that support “select” youth activities 

We are not currently able to rent to groups in categories IV and V - nonprofit adult groups and/or service clubs, and commercial and/or for-profit groups. 

Rental of these spaces is not available until further notice: 
- Elementary schools - all spaces (classrooms, gyms, etc) 
- Classrooms, computer labs, kitchens

Rental of spaces in our secondary schools will be evaluated on a case-by-case basis, using the priority list above, and dependent on availability of staff. Per district policy, facility use requires district-custodial services. 


Our highest priority is to keep our students in school. Current health and safety guidelines require a much higher degree of cleaning and sanitizing than prior to the pandemic. Our staff have been redeployed throughout our schools to support this need. 

Can’t we just clean up after ourselves? 

We know that our community partners treat our facilities with the care and respect they deserve. However, our custodial teams are highly trained in proper use of proper cleaning procedures and materials. Especially during the pandemic, we need to ensure that our facilities are cleaned and maintained to the safest degree possible to keep students in school. 

What’s next? 
Anyone with a current facility reservation in our system will be contacted by a district staff member to let them know the status of their request. To make a facility request, please use our online system: https://wa6.mlschedules.com/Login.aspx

Policy, Procedure, and Fees can all be found on our website: 

Policy 4260: Use of School Facilities

Procedure 4260-P: Use of School Facilities

Table 4260T: Facility Fee Table 

Questions? Contact Maintenance Supervisor Andy Wilken, awilken@asd103.org or (360) 503-1229
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